Spaces

Spaces are isolated areas for organizing content by team, project, or topic.

#Space types

Public access is not a space type. Whether an article is open to anonymous visitors is determined by its publication state (Public), not by the space type. See Public knowledge base.

#Creating a space

1. Go to Settings → Spaces
2. Click "+ Create space"
3. Enter a name
4. Choose a type (Corporate / Private)
5. Click Create

The space limit depends on your plan.

#Space settings

Click the settings button (gear) on the space card:

1. Name — change it
2. Type — Corporate or Private
   • Corporate — all organization users see the space by default
   • Private — access for those explicitly added to the space and for the organization Owner

#Space members

Click the "Members" button on the card. The window shows everyone the space lets in, and where each person's access comes from:

• Organization owner — access in all spaces, cannot be changed;
• By organization role — in a corporate space employees work without being added separately: an organization Admin — as an admin, an Editor — as an editor, a User — as a viewer. A corporate space is not open to a Guest;
• Role set manually — the role in the space differs from the organization-based role; the "Restore organization role" button removes the manual role;
• Invited — the person was added to the space explicitly (for example, a guest or a member of a private space).

The "Close access" button removes a person from the space. In a corporate space they move to the "Access closed" section, from which access can be restored with "Restore access"; in a private space they simply stop being a member.

Actions in the window:

1. Space roles (independent of the global role):

2. Add to space — above the member list there is a search by name or email and an “Add” button. It opens a window: the first row is the role in the space, the second (for the organization owner and admins) is the organization role for new people. The “Name, email or new email” field immediately shows the colleagues who don't have access yet: tick one, several or “Select all” (ticks those found). If you type the address of someone who is not in the organization, a “Invite … by email” row appears — they will get an email with a link. Your selection is shown above the field; “Add (N)” adds everyone at once.
3. Change role — click on the pill
4. Close access — access can't be closed for the space's last administrator

Every change — adding, role change, closing access, resetting to the organization role — is recorded in the Audit log: who did what to whom. The log is visible to the organization owner and admins.

After a space is created, LiKE asks “Invite other people to the space?” — open this window right away or later: a space can also be just for yourself.

#Switching between spaces

The sidebar has a Space Switcher:

1. Click the current space at the top of the sidebar
2. A dropdown opens with all spaces you have access to (SpaceMember)
3. Click to switch
4. Content (articles, collections, search, AI answers) is filtered by the selected space

Special items in the dropdown:

• Public articles — a virtual space __public__ with all articles that have publish_state=public and reside in public spaces. Technically this is not a real space in the database, but a collection of public articles filtered by that condition. Use it to see exactly what an anonymous visitor of the Public KB sees.
• Private space — visible to the people you invite and to the organization Owner (see below)

#ADR 0008 — search is always within a single space

In LiKE, search works in the context of one space at a time — this is a deliberate architectural decision (ADR 0008). It's impossible to run a query that "searches across all spaces at once."

Reasons:

• RAG quality — mixing contexts from different spaces lowers answer relevance (signal dilution)
• Privacy by construction — a single SQL filter guarantees a user won't see content from someone else's space even if there's a bug in the code
• Semantic integrity — spaces exist to separate topics; "search everything" defeats the purpose of that separation

That's why switching the space in the Space Switcher is required when working on different topics. If you see a "not found" answer, the article you need may be in another space — switch and repeat the query.

#Deleting a space

An organization Owner can delete, restore, and permanently delete any space; an organization Admin — corporate spaces and private spaces where they are a member with the admin role. The same rights are needed to see a space in "Deleted spaces". A Space Admin who is not an organization Owner or Admin cannot delete that space — this is a safeguard against accidentally losing a large volume of data.

#Soft-delete (to "Deleted spaces")

1. Settings → Spaces → click the trash icon on the space card
2. Confirm the deletion — if the space contains articles, the confirmation window shows how many
3. The space and all its content move to the "Deleted spaces" section on the same Settings → Spaces page and are kept there for 30 days (the card shows the permanent deletion date and who deleted the space), after which the space is deleted automatically. A deleted space does not go to the Trash

#Restore

Settings → Spaces → "Deleted spaces" section → the "Restore" button on the card. The space comes back with all collections, articles, and members as of the moment of deletion. Articles and collections that were moved to the trash before the space was deleted reappear in the trash; while the space was deleted, their retention period did not run.

#Permanent deletion

Early deletion without waiting for the 30 days to pass:

1. Settings → Spaces → "Deleted spaces" section → "Delete permanently"
2. In the confirmation window, choose what to do with the content: move it to the corporate space — all folders and articles move with their full structure into a folder named after the space (for a private space the window warns that the content will become visible to all members of the organization) — or delete it together with the space — all folders and articles of the space are deleted irreversibly
3. The space is deleted irreversibly. If the widget or a bot is connected to it, the deletion will not go through — switch them to another space first

Permanent delete is available to the organization Owner — for any space — and to an organization Admin — for corporate spaces and private spaces where they are a member with the admin role. The admin who deleted the space cannot permanently delete it themselves — another Admin or the Owner does it. A Space Admin who is not an organization Owner or Admin cannot permanently delete their space.

Every step — deletion, restoration, and permanent deletion, including the automatic one after 30 days — is recorded in the Activity log with the object type "Space": who and when. Automatic deletion is recorded without an author — it is performed by the system.

#Limitations

• You can't delete the last corporate space of an organization (an organization can't be left without a main space)
• You can't remove the last admin from a space (there must always be someone with management rights)
• A private space is visible only to its members and to the organization Owner (to an organization Admin — only if they are a member)
• The space limit depends on your plan:
  • Free: 1 space
  • Starter: 3
  • Pro: 10
  • Enterprise: unlimited

#A space of your own

There is no separate "personal" space type. A space stays personal for as long as you haven't invited anyone: privacy comes from the absence of members, not from a type.

• Spaces are created by the organization's Owner or Admin
• Until you invite someone, the content is seen by you and the organization Owner
• The organization Owner sees every space — the organization is accountable for its data: it must hand it over on request and erase it on demand
• An Admin sees a private space only if they are a member. Only membership lets them into a private space: the owner's closed space stays closed to an administrator
• You don't need a separate space for drafts: an article has a Draft state — it stays out of search and out of the public knowledge base until you publish it

#Roles in spaces (Space Members)

Each space has its own roles, independent of the global organization role:

These are space roles — don't confuse them with organization roles (Owner / Admin / Editor / User / Guest). How they combine is covered in Roles and access rights.

Management: open the space → Settings → Members → add / change role / remove.

The organization Owner automatically gets the Admin role in every space, an organization Admin — in every corporate space (in a private one — only if they are a member).